Sometimes, calendar quirks mean an employee's first day falls after the 1st of the month. Here's how to handle this situation to ensure correct pay calculations.

Understanding Start Date Impacts

When an employee's start date falls after the 1st of the month due to a weekend or holiday, it can affect how their first month's salary is prorated. Our system offers flexibility to address this common situation.

Options for Managing Start Dates After the 1st

Option 1: Use the 1st of the month as the Start Date

• When adding a new employee to the system, enter the 1st of the month as their start date

• This is the recommended approach when the later start date is only due to a weekend or holiday

• The employee will receive their full monthly salary without proration

Option 2: If You've Already Entered a Later Start Date

There are two ways to correct this:

• Backend Date Change: Contact support to change the start date to the 1st of the month

• Manual Salary Adjustment:

  1. Keep the actual start date in the system

  2. When running payroll, manually adjust the salary amount on the Earnings step during the pay run

  3. Enter the entire monthly salary instead of the prorated amount